HOA Management
There are two critical components to all communities: One is curb appeal, the other is fiscal integrity of the community. We work closely with the board and association members to achieve both goals.

At EMG we offer a full service in-house maintenance division. Property maintenance is crucial to the long term success of your home, condo association, or rental property. We can be reached at our 24-hour emergency service number. We also offer complete make-readies, common area cleanings, complete unit reconstruction.

  • Strategic planning
  • Annual Financial HOA Management
  • Property & Asset analysis & preventive maintenance programs
  • Homeowners Association leadership planning
  • Board member & Committee training
  • Board Transitioning programs
  • New client & business development
  • HOA Management processes & systems
Our trained professionals provide the following services to Homeowners Associations:

HOA Financial Management To ensure your association receives all the benefits of the fiduciary responsibilities guaranteed in every Essex Management Group’s client agreement; we have annual 3rd party reviews of each client account & property to insure accurate & concise financial data including:

  • Bank account reconciliation & balancing
  • Homeowners Association Budget preparation & funds disbursement
  • Monthly collection & delinquency reporting
  • Homeowners Association Balance sheet preparation/ income statements
  • Independent review of Association books & records (up to 5 year review and forecast)
  • Preparation of HOA tax returns and filings
  • Accounts receivable delinquency letters, past statement printing & mailing
  • Accounts Receivable Collection & delinquent assessments reports
  • Management of HOA insurance requirements
  • Billing recordation & tracking of assessments
  • Accounts payable, receivables, & association financial statement preparation (annually)
  • Total Homeowners Association Budget & reserves analysis
  • Proper Online Secure storage of Association records

Comprehensive Full Service HOA Management Aside from our financial management services, our full service management packages include physical oversight of the public areas of the community & an individual professional Manager who oversees the following:

  • Monthly reports & HOA financial projections packaging
  • Coordination of HOA board & membership meetings
  • Supervision of personnel including recruiting, hiring, & training individual Community Administrators
  • Attracting competitive bids & managing maintenance projects to completion
  • Processing and review of Architectural requests
  • State corporation commission reports (if required)
  • Enforcement of CC&Rs, Bylaws, & ARC Guidelines
  • HOA/Association business & records documentation
  • Implementation of legal activities, coordination of outside attorney acquisition
  • Overseeing Annual HOA meetings & Board member elections, Committee appointments
  • Online Communications of information to & from residents and community institutions
  • Total Management of HOA/Association owned properties & easements
  • 24-hour emergency maintenance representative available
  • Gate access & control systems management
  • Website development and/or maintenance
  • HOA Community programs, event planning, volunteer programs recruitment & community management training


 

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Corporate Headquarters | Essex Management Group | 200 Merrimack Street | Haverhill MA 01831 | P: 978-373-3024

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